Privacy Notice
Membership
The GDPR provides individuals 8 limited rights:
- Right to be informed
- Right to access their information held
- Right to rectification of incorrect information
- Right to be forgotten
- Right to restrict processing
- Right to data portability
- Right to object to processing
Please see the data protection policy for details.
You have the right to withdraw consent of this information at any point, however please see below for the consequences of this action. If at any point you’d like to lodge any complaint regarding the use of data, please don’t hesitate to contact the Data Protection Officer.
All data provided will be retained for a maximum of 12 months after the expiry of your membership. Photo consent allows us to take photos for that membership year but they can be kept/used indefinitely unless consent is actively withdrawn.
| Purpose | Legal basis for processing | Shared with… | Do you need to give us this information? |
What happens if you don’t? | |
| Name | To identify individual’s membership | Consent | Internal staff | Yes, if you wish to access certain courses | Can’t become a member |
| Address | Annual membership renewal | Consent | Internal staff | No | None |
| Telephone | General Contact | Consent | Internal staff | No | None |
| Annual membership renewal | Consent | Internal staff | No | None | |
| General Contact | Consent | Internal staff | No | None | |
| DOB | To identify individuals | Consent | Internal staff | No | None |
| Reason for accessing | For funders information | Legitimate Interests | Funders (anonymised) | No | None |
| CPN | Consent | Internal staff | No | None | |
| Medical Information | To share with a 999 crew | Consent | Internal staff | No | Can’t inform crew in an emergency |
| ICE Contact | Reach contact in emergency | Consent | Internal staff | No | None |
| Photo Permission | Allows us to take photos for all PR | Consent | The public via PR materials | No | None |
Registered Offices
Ponthafren in Newtown: Longbridge Street, Newtown, Powys SY16 2DY | +44 (0)1686 621586
Ponthafren in Welshpool: The Armoury, Brook Street, Welshpool SY21 7NA | +44 (0)1938 552770
Email: admin@ponthafren.org.uk
Ponthafren Charitable Incorporated Organisation (CIO): 1187482 (England & Wales)
Registered Charity Number: 1035326 (England & Wales)
