Become a Trustee

Role Title:Trustee

Accountable to: Chairperson and Board of Trustees

Commitment:

  • to regularly attend Board meetings and participate in discussion and decision making
  • to read papers in advance of the meetings
  • to attend and participate in Board Induction and other Training as required

Objectives of a Ponthafren Association Trustee

1. Ensure Ponthafren Association is carrying out its purposes for the public benefit

You and your co-trustees must make sure that Ponthafren is carrying out the purposes for which it is set up, and no other purpose. This means you should:

  • ensure you understand Ponthafren’s purposes as set out in its governing document
  • plan what Ponthafren will do, and what you want it to achieve
  • be able to explain how all of the Ponthafren’s activities are intended to further or support its purposes
  • understand how Ponthafren benefits the public by carrying out its purposes

Spending charity funds on the wrong purposes is a very serious matter; in some cases trustees may have to reimburse the charity personally.

2. Comply with Ponthafren Association’s governing document and the law

You and your co-trustees must:

  • make sure that Ponthafren complies with its governing document
  • comply with charity law requirements and other laws that apply to Ponthafren

You should take reasonable steps to find out about legal requirements, for example by reading relevant guidance or taking appropriate advice when you need to.

Registered charities must keep their details on the register up to date and ensure they send the right financial and other information to the commission in their annual return or annual update.

3. Act in Ponthafren Association’s best interests

You must:

  • do what you and your co-trustees (and no one else) decide will best enable the charity to carry out its purposes
  • with your co-trustees, make balanced and adequately informed decisions, thinking about the long term as well as the short term
  • avoid putting yourself in a position where your duty to your charity conflicts with your personal interests or loyalty to any other person or body
  • not receive any benefit from the charity unless it’s properly authorised and is clearly in the charity’s interests; this also includes anyone who is financially connected to you, such as a partner, dependent child or business partner

4. Manage Ponthafren Association’s resources responsibly

You must act responsibly, reasonably and honestly. This is sometimes called the duty of prudence. Prudence is about exercising sound judgement. You and your co-trustees must:

  • make sure the charity’s assets are only used to support or carry out its purposes
  • not take inappropriate risks with the charity’s assets or reputation
  • not over-commit the charity
  • take special care when investing or borrowing
  • comply with any restrictions on spending funds

You and your co-trustees should put appropriate procedures and safeguards in place and take reasonable steps to ensure that these are followed. Otherwise you risk making the charity vulnerable to fraud or theft, or other kinds of abuse, and being in breach of your duty.

5. Act with reasonable care and skill

As someone responsible for governing a charity, you:

  • must use reasonable care and skill, making use of your skills and experience and taking appropriate advice when necessary
  • should give enough time, thought and energy to your role, for example by preparing for, attending and actively participating in all trustees’ meetings

6.     Ensure Ponthafren Association is accountable

You and your co-trustees must comply with statutory accounting and reporting requirements. You should also:

  • be able to demonstrate that Ponthafren Association is complying with the law, well run and effective
  • ensure appropriate accountability to members, if Ponthafren Association has a membership separate from the trustees
  • ensure accountability within the charity, particularly where you delegate responsibility for particular tasks or decisions to staff or volunteers

Description of Role - Trustee 2017
Applying for this Role 2017
Equal Opportunity Form 2017
Information Document 2017

If you would like more information about the role of a Trustee and being involved in the running of a charity please visit: www.gov.uk/topic/running-charity

If you are interested in becoming a trustee with Ponthafren, please send your most recent CV to us at admin@ponthafren.org.uk

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